Networking spaces
With a view to providing valuable opportunities to connect, exchange ideas and strengthen collaboration, we have introduced networking spaces, an innovative feature of the Movement’s December Statutory Meetings. These spaces, offering a variety of options, with and without reservation, are specially designed to provide you with a comfortable environment to connect with participants from other National Societies in both formal and informal settings.
1. #Connect – Meet-and-greet area
It is an informal, flexible and welcoming networking space in an open area, with no advance reservation required.
-
Set-up
Various sizes and formats (table with chairs, high tables, sofa, etc.). -
Seating capacity
2 to 8 people -
Opening times
- 29 November to 3 December – 08:00 to 19:30;
- 4 December – 08:00 to 18:00
Reservation
No advance reservation required. First come, first served.
2. Reserved networking lounge
It is an organized meeting space with temporary semi-private booths for bilateral meetings and meetings between members of the IFRC (29 November to 2 December) and members of the Council of Delegates (3 to 4 December), offering a more private and confidential setting.
-
Set-up
The networking lounges will be located on the 1st floor and 2ndfloor of the conference venue. Each lounge will have one big table accommodating up to 12 participants and will be semi-enclosed with partitions to provide a comfortable setting for discussions. -
Seating capacity
2 to 12 people. -
Time slots
To allow delegates to focus on the official proceedings of the IFRC General Assembly and the Council of Delegates, time slots for the reserved networking lounges will be primarily allocated outside official session times, specifically:- early morning before the official sessions start
- during the lunch hour
- late afternoon after the official sessions are over.
Duration
Up to 45 minutes per time slot.Reservation
Advance reservation is required. Please see the “How to reserve a space” section below for more detailed information.Number of reservations allowed
Up to two time slots can be reserved per delegation.Reservation confirmation
Reservation requests will be accepted on a first-come, first-served basis while also taking into account time slot availability and geographical representation to ensure that National Societies from all regions have equal opportunities to use the lounges.
Please wait for the confirmation message for the exact meeting date, time and location. Every effort will be made to assign a networking lounge according to your preferences, subject to availability.Catering service
- no catering service will be provided
- food is not allowed in the lounge areas.
Modification of reservations (date and time)
Any changes are subject to availability.
3. Private meeting room
Private meeting rooms of various sizes with a pre-defined set-up suitable for bigger group meetings will be available for members of the IFRC (29 November to 2 December) and members of the Council of Delegates (3 to 4 December).
-
Set-up
- Meeting rooms for 12 to 60 people (classroom style) with a head table for 6 people
- Meeting room for up to 24 people with a rectangular set-up.
Audiovisual facilities
Overhead projector and screen (organizers are required to provide their own laptop computer for projections). Please note that live streaming and hybrid participation will not be available.Time slots
To allow delegates to focus on the official proceedings of the IFRC General Assembly and the Council of Delegates, time slots for private meeting rooms will be primarily allocated outside official session times, specifically:- early morning before the official sessions start
- during the lunch hour
- late afternoon after the official sessions are over.
Duration
Up to 60 minutes.Reservation
Advance reservation is required. Please see the “How to reserve a space” section below for more detailed information.Number of reservations allowed
One space can be reserved per delegation.Reservation confirmation
The request will be reviewed and accepted taking into consideration time slot availability and geographical representation to ensure that National Societies from all regions have equal opportunities to use the private meeting rooms.
Please wait for the confirmation message for the exact meeting date, time and location. Every effort will be made to assign a private meeting room according to your preferences, subject to availability.Modification of reservations
Bookings cannot be changed once the confirmation has been issued.
Before 29 November
Delegations interested in booking meeting spaces are asked to submit an online request form.
**Only registered participantscanmay submit a request.**
29 November – 4 December
All enquiries, requests and modifications will be handled in person at the Networking Desk onsite, located on the 2nd floor of the conference venue.
Opening hours: 07:45 to 20:00
Each delegation can request up to two networking lounge spaces and one private meeting room.
To prevent double bookings, only the delegation initiating the meeting should submit a request. If there are several delegations involved in the meeting, please designate a single focal point to submit the request on behalf of all parties and include the names of all participating delegations in the request form.
We highly recommend that you begin setting up meetings with other National Societies and send your requests as soon as possible, as there are limited time slots available.