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Report on – 33rd IC Resolution 4: Restoring Family Links while respecting privacy, including as it relates to personal data protection (33IC/19/R4) – German Red Cross

Réunions statutaires / 33rd IC Resolution Report / XXXIIIe Conférence internationale / Report on – 33rd IC Resolution 4: Restoring Family Links while respecting privacy, including as it relates to personal data protection (33IC/19/R4) – German Red Cross

  1. Votre État/Société nationale/institution a-t-il/elle incorporé les engagements contenus dans cette résolution dans les plans stratégiques ou opérationnels pertinents ?

    Oui

    Les engagements sont incorporés dans les documents suivants:
    Stratégie
    Législation (par ex. loi, réglementation, statuts, règlement intérieur, etc.)

    Au International, Régional, National, Local niveau

    Précisions :

    The German Red Cross (GRC) Tracing Service continues to actively participate in the global “Restoring Family Links Code of Conduct on Data Protection Application Group“ (in line with OPs 5, 9, 12, 13 of the resolution). Standardized data protection templates (information for those searching and consent forms) have been developed for the international Restoring Family Links network, which are to be implemented by all National Societies and ICRC delegations by the next International Conference. In December 2022, tracing requests and declarations of consent adapted to data protection law were introduced across the GRC (in line with OP 7).

    The GRC regularly exchanges with the department responsible for the GRC Tracing Service at the Federal Ministry of the Interior and Community (BMI) (in line with OPs 3, 7, 11). Due to the cyber-attack on ICRC servers in January 2022, on which personal data of GRC Tracing Service enquirers and their families was stored, a regulatory audit of the GRC Tracing Service was carried out by the Federal Commissioner for Data Protection and Freedom of Information (BfDI) (OPs 3, 7, 11), also strengthening the understanding for the humanitarian use of personal data by the Tracing Service.

    The GRC uses an encrypted secure mail system when exchanging tracing requests with its regional and district branches. The GRC also uses an encryption system for transferring tracing requests abroad to other components of the Movement.

  2. Votre État/Société nationale/institution a-t-il/elle coopéré avec d’autres partenaires aux fins de la mise en œuvre des engagements contenus dans cette résolution ?

    Oui

    Partenariats avec :
    Gouvernement et/ou autorités publiques
    CICR/Fédération internationale

    Exemples de coopération :

    The GRC regularly exchanges and cooperates with German public authorities regarding the issues mentioned in the resolution. For example, during regular exchanges of the GRC with the BMI, issues such as the right to refuse to testify for Tracing Service employees, the Tracing Service’s access to relevant databases and the further development of the GRC Tracing Service Data Protection Act have been discussed.

  3. Vous êtes-vous heurté·e à des difficultés dans la mise en œuvre des engagements contenus dans cette résolution?

    Oui

    Difficultés rencontrées :
    Autre

    Précisions au sujet des difficultés :

    The COVID-19 pandemic as well as the cyber-attack on the ICRC’s tracing service infrastructure posed significant challenges to the implementation of the resolution.

  4. Les engagements contenus dans cette résolution ont-ils eu une ou des incidences sur l’action et les orientations de votre État/Société nationale/institution ?

    Oui

    Type d’incidence :
    La coopération entre le gouvernement/les autorités publiques et la Société nationale a été renforcée.
    Les programmes et les opérations sont devenus plus efficaces et plus efficients.
    La formation et les capacités du personnel et des volontaires ont été renforcées (pour les Sociétés nationales).
    Autre

    Précisions au sujet des incidences :

    The tracing requests and declarations of consent adapted to data protection law facilitate work on RFL. The regular exchanges of the GRC with the BMI and other public authorities strengthen the relationship between both entities, also making the GRC Tracing Service’s work more effective and efficient, since it can communicate its specific needs to the authorities and receive relevant feedback and/or support.

  5. Les engagements contenus dans cette résolution ont-ils eu des incidences sur les communautés auxquelles votre État/Société nationale/institution vient en aide ?

    Oui

    Description des incidences :

    This resolution and its implications have brought attention to the fact that processing of personal data is an integral part of RFL services, with privacy and data protection being key in such work. Ultimately, this ensures and institutionalizes safeguards for the communities that GRC serves through RFL.

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